Recorder

CLERK

Requirements for Recording Documents are as follows:

  • The document must be an original with original signatures or a certified copy from the courts. 
  • Signatures need to be notarized.
  • Acceptable page sizes are either 8 ½ inches x 11 inches or 8 ½ inches x 14 inches (Per Idaho Code 31-3205)
    • Exceptions of page size requirement are: Surveys and PLATs. (Per Idaho Code 55-1905, 50-1304)
  • We accept both typed and/or documents with legible hand writing. Must be legible. (Per Idaho Code 31-3205)
  • On the front of the first page of your document there needs to be a 3 inch by 3 inch blank space.
    • This space is for our recording stamp.
  • Property must be located within Canyon County.
  • Recording clerks will ask for name of requestor, address and phone number.
  • Appropriate fees – Click on Fee Schedule for a full list of the fees. Set per Idaho Code 31-3205
    • Forms of acceptable payment is cashcheck or money order
    • Please make checks payable to Canyon County Recorder

If you have any questions please do not hesitate to call (208) 454-7555.

E- RECORDING VENDORS AND THEIR CONTACT INFORMATION

For your conveyance, we encourage you to investigate opportunities to e-record your documents. We have multiple vendors who offer e-recording with Canyon County. Below is a list and contact information if you are interested in that service as it may help in avoiding delays due to inappropriate fees being mailed with your documents.

CSC: 1-866-652-0111
or www.erecording.com
eRecording Partners Network: 1-888-325-3365
or www.goepn.com
Simplifile: 1-800-460-5657
or www.simplifile.com
Endecomm Global Services: 1-877-272-5250
or dmg.indecomm.net
Data Services E-recording: 1-520-618-7411 or info@dsipro.com

 

How E-recording Works:

  1. Send: Submitters electronically prepare or scan, upload and submit documents through a web-based service for recording.
  2. Receive: The County or recording jurisdiction receives the documents electronically for processing.
  3. Review: Documents are reviewed by the county. Should the County find any documents that don’t follow Idaho recording laws, the document will be rejected and returned back to the submitter for correction along with a reason for the rejection.
  4. Record: After they have been reviewed and approved, documents will be stamped with the recording info, and officially recorded with the county.
  5. Return: The County returns the stamped, recorded documents back to the submitter electronically, notifying them that the document(s) have been recorded.

What would you find recorded? Any instrument or judgment affecting the title to or possession of real property may be recorded under chapter 55-801. (Idaho Statute 55-801 )

Click Types & Descriptions  to review the different subtypes and their descriptions that are available.

To View Recorded Documents:

Documents that are available from 1864 – 1997 are available on Microfilm.

  • Microfilm and Microfiche Readers are available for public use in our office

Documents from 1984 – Present are available in digital format.

  • An index or list of documents from 1984 – Present can be accessed on-line. However, the actual image cannot be accessed on-line. You must go to the Recorder’s Office to view the actual image.
  • Public Terminals are available in the Recorder’s Office for viewing these records

Search Documents

If you are inquiring about Business Licenses, please contact the Idaho Secretary of State external at 208-334-2301.

Address

111 N 11th SUITE 330
Caldwell, ID 83605

Phone / Fax

P 208-454-7555
F 208-454-6689

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Hours

Weekdays 8am – 5pm
(excluding holidays)

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