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Clerk of the Court

Hours: 19.50 to 19.75 hours per week

 

General Statement of Duties

Performs records management tasks to classify, file, retrieve, and store records within a central records system on and off site; performs related work as required.

 

Classification Summary

This position performs records management duties to ensure that case files, legal documents, and records are copied, indexed, stored, and retrieved following established guidelines and procedures to maintain the processes and procedures of the District and/or Magistrate Court. The position also performs general office support duties. The work is performed under the general supervision of the Director of Court Operations and direct supervision of the Area Supervisor. The principal duties of this class are performed in a general office environment.

 

Examples of Work (Illustrative Only)

Essential Duties and Responsibilities

  • Retrieves case files, legal documents, and other Court records, following established Court guidelines and procedures;
  • Maintains a central records system which may include one or more filing systems, including electronic or computer systems;
  • Digitally scans, indexes, stores, and retrieves case files, legal documents, and other Court records, following established Court guidelines and procedures;
  • Indexes, culls, files and cross-references records according to established schedules and procedures;
  • Assists with the development of administrative procedures related to the storage and retrieval of records;
  • Researches and produces records and files as needed;
  • Maintains and updates classification indexes and computer databases;
  • Processes micro graphics and imaging of records;
  • May be required to drive to various locations to retrieve or drop off Court files, boxes, paper supplies, and other items, utilizing a County vehicle;
  • Prepares audio of court proceedings for listening by court personnel, attorneys, and the public; prepares CD copies;
  • Performs general office support duties;
  • Performs all work duties and activities in accordance with County and Court policies, procedures, and safety practices.

Special Duties & Responsibilities, as Assigned:

  • Assists with CMS “non-court” users maintaining security and updating records;
  • Assists with administration and training for all e-mail users in the Courts;
  • Assists with supporting PCs, printers, laptops, and all peripherals related to network;
  • Assists with Installs and supports various software applications;
  • Assists the court personnel, attorneys, and the public with retrieving, viewing, and copying files, records, and documents;

 

Other Duties and Responsibilities

  • Performs other related duties as required;
  • Performs duties in County Clerk’s areas as required.

 

Knowledge, Skills and Abilities

Knowledge of:

  • Court mandated standards, guidelines, and procedures for record copying, storage, and retrieval;
  • Records management practices and equipment;
  • English grammar, spelling, and punctuation.
  • Current office practices and procedures;
  • Operation of standard office equipment and a personal computer with job-related software applications and digital scanning equipment.

 

Ability to:

  • Work cooperatively and constructively with fellow workers and members of the public to provide public service of the highest quality and quantity;
  • Follow oral and written instructions;
  • File and retrieve a large variety of case files, documents, and records and maintain computerized records database;
  • Apply standards for alphabetic, numeric, and subject-matter filing with a high degree of accuracy;
  • Maintain and retrieve records manually and electronically;
  • Operate standard office equipment and a personal computer using program applications appropriate to assigned duties;
  • Establish and maintain effective working relationships with other court personnel, supervisors, other County employees, and the public;
  • Retrieve a large variety of case files, documents, and records and maintain computerized records database;
  • Operate digital copying and retrieval equipment;
  • Communicate effectively both orally and in writing;
  • Follow detailed written and verbal instructions;
  • Perform a variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
  • Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner;
  • Perform time management and scheduling functions, meet deadlines, and set project priorities;
  • Maintain individual and Court confidentiality.

 

Acceptable Experience and Training

  • High school diploma or GED equivalency required, preferably supplemented by coursework in records management; and
  • Six (6) months’ experience performing general clerical duties; preferably including records management, or
  • Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

 

Special Qualifications

  • Must be bondable;
  • Must have a valid Idaho driver’s license and successfully complete a driving records check;
  • Must show proof of current driver’s insurance, as outlined in the County Vehicle Policy;
  • Must successfully complete a background investigation through the National Crime Information Center (NCIC).

 

Essential Physical Abilities

  • Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person;
  • Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review, prepare, and organize documents and files;
  • Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer and standard and specialized office equipment;
  • Sufficient personal mobility, agility, strength, and physical reflexes, with or without reasonable accommodation, which permits the employee to lift up to 40 pounds, work at a keyboard for an extended period of time, and work in an office and courtroom environment.
  • Sufficient personal mobility, agility, strength, and physical reflexes, with or without reasonable accommodation, to bend, stoop, kneel, and climb in a sometimes repetitive motion for up to six (6) consecutive or non-consecutive hours in a shift.
  • Sufficient personal mobility, agility, strength, and physical reflexes, with or without reasonable accommodation, to operate a motor vehicle in a safe manner and in compliance with Idaho and Federal laws and County policy.

 

EOE Statement

Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability or genetics.

 

Compensation: $12.00 per hour
Contact: Canyon County HR Dept. 208-454-6610
Application Period Ends: 04/25/2019 3:30PM
Attachment: Download Document